Privacy Policy

Effective Date: 1 January 2026

Last Updated: 2026
Entity: KA Holdings (NW) Limited (“the Company”, “we”, “us”, or “our”)
Company Registration Number (CRN): 16499695 (Incorporated in England & Wales)

1. General Statement & Statutory Scope

KA Holdings (NW) Limited is committed to safeguarding the privacy and personal data of our corporate partners, commercial stakeholders, and website visitors. This Privacy Policy details how we collect, process, manage, and protect personal data in compliance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

This policy applies solely to information collected through our corporate portal (kaholdings.services and associated subdomains) and direct professional communication channels.

2. The Data Controller

For the purposes of applicable data protection legislation, the Data Controller is:

  • Legal Entity: KA Holdings (NW) Limited
  • Jurisdiction: England & Wales
  • Companies House Registration Number: 16499695
  • Data Protection & Compliance Enquiries: service@kaholdings.services
  • Direct Telephone: +44 7585 114013

3. Personal Data We Collect

As a dedicated corporate holding and executive governance entity, we do not operate consumer-facing retail accounts or public user forums. Data collection is strictly limited to institutional and administrative interactions:

  • Executive Enquiries & Commercial Correspondence: Full name, corporate email address, professional title, direct telephone number, company affiliation, and the contextual details of your enquiry submitted via our contact forms or direct email.
  • Technical & Infrastructure Logs: IP addresses, browser specifications, operating systems, referring URLs, and engagement duration gathered automatically through server access logs to maintain network integrity and prevent cyber threats.
  • Corporate Fiduciary Records: Statutory contact details and documentation exchanged during structured commercial due diligence, board steering, or administrative management engagements.

4. Lawful Bases for Processing

We process personal data under one or more of the following lawful bases established by Article 6 of the UK GDPR:

  • Legitimate Interests: To evaluate corporate enquiries, maintain communication with commercial partners, govern subsidiary administration, and safeguard the security and integrity of our digital infrastructure.
  • Contractual Necessity: To perform executive oversight, administrative coordination, and strategic management services agreed upon under commercial agreements.
  • Legal & Regulatory Obligations: To comply with English statutory reporting requirements, tax compliance, corporate governance mandates, and Companies House filing procedures.

5. Cookies and Technical Tracking

Our website uses essential technical cookies strictly necessary for network operation, routing, and performance optimization.

  • Essential Cookies: Facilitate basic page navigation and secure connection enforcement. These cookies do not store personally identifiable data.
  • Third-Party & Marketing Cookies: We do not employ third-party behavioral advertising or consumer tracking pixels. You may adjust browser configurations to restrict or disable cookies, though certain technical features of the site may be affected.

6. Information Sharing and Disclosure

KA Holdings (NW) Limited does not monetize, sell, lease, or distribute personal data to retail marketing entities. Personal data is disclosed strictly under controlled circumstances:

  • Professional Advisers: Qualified solicitors, statutory auditors, corporate tax advisers, and banking institutions operating under confidentiality agreements.
  • Infrastructure Providers: Secure enterprise cloud hosts, IT maintenance providers, and encrypted communications systems operating within the UK or recognized adequacy jurisdictions.
  • Statutory Authorities: HM Revenue & Customs (HMRC), Companies House, regulatory authorities, or law enforcement bodies when mandated by English statutory law.

7. Data Retention

We retain personal data only for the duration necessary to fulfill the purposes for which it was collected, including legal, regulatory, tax, and governance requirements:

  • General Business Inquiries: Retained for up to 24 months following the conclusion of correspondence, unless transitioning into an active engagement.
  • Statutory Governance & Fiduciary Records: Retained for a minimum of 6 to 7 years in accordance with UK corporate record-keeping mandates.

8. Data Security

We apply rigorous administrative, technical, and physical safeguards to protect information against unauthorized access, loss, alteration, or disclosure. Communications to and from our corporate portal are secured using modern Transport Layer Security (TLS/SSL) encryption protocols. Access to collected data is restricted to authorized executive and administrative personnel on a strict need-to-know basis.

9. Your Statutory Rights (UK GDPR)

Individuals situated within the United Kingdom possess statutory rights regarding their personal data, exercisable free of charge:

  • Right of Access: Request a formal copy of the personal records we hold concerning you.
  • Right to Rectification: Request immediate correction of inaccurate or incomplete corporate data.
  • Right to Erasure: Request deletion of personal data where retention is no longer justified by legal or operational necessity.
  • Right to Restriction: Request the suspension of processing under specific contestable grounds.
  • Right to Object: Object to data processing predicated upon legitimate corporate interests.
  • Right to Data Portability: Request transfer of provided data in a structured, machine-readable format.

To exercise any of these statutory rights, submit a written notification directly to the Executive Directorate at service@kaholdings.services.

10. Regulatory Oversight & Complaints

If you have concerns regarding our data handling standards, contact our executive office directly to reach a resolution. You also retain the statutory right to lodge a formal complaint with the UK supervisory authority:

  • Regulatory Body: Information Commissioner’s Office (ICO)
  • Website: [https://ico.org.uk](https://ico.org.uk)
  • Helpline: 0303 123 1113